The Great RSVP
Today I see many couples using many options to have their guests RSVP to their wedding. RSVPs are important because many of your vendors will need a head count before your big day and no one wants a guest to arrive without a seat or plate! Ouch! Here are a few tips for sending out those RSVPs and getting the responses you need.
1. Don’t send out your invitations too late! Give yourself time to be able to reach out to guests who have not returned their RSVP. No bride wants to call 50 people in one day! Yikes!
2. Give your guests the option to RSVP through your wedding website, this will alleviate mailing costs and save many guests time. However, DON’T make electronic RSVPs the only option for your event. While we live in a very digital world, some of your older guests may not be as tech savvy.
3. When sending out RSVP cards assign each guest who will receive an invitation a number. I usually organize my client’s guest lists in a spreadsheet alphabetically and assign numbers accordingly. Number the back of the RSVP cards so they correspond with the guest who is receiving the invitation and RSVP card. If someone returns his or her card without a name it becomes very easy to figure out whom it belongs to.
4. Indicate on the RSVP how many people are included in the invitation so your guests clearly understand how many people will have seating. Also, leave a space for them to write in how many will be in attendance within your set guidelines, this will help manage your headcount for vendors.
5. Start keeping a list of who has RSVP’d to your wedding to moment you receive that very first returned RSVP. Don’t let them pile up; you don’t want to lose one in the shuffle.
If your wedding website doesn’t track RSVPs or you have not registered for a wedding website here are a few online RSVP tracking websites that are FREE! MS Excel is also a very good tool when tracking wedding RSVPs and tasks.
AnRSVP - http://anrsvp.com
FreeRSVP - http://free-rsvp.com
RSVPify - https://rsvpify.com